Digitalise, integrate, collaborate. The 360° way!

We understand your challenges

Xpedeon’s digitalisation capabilities have been developed over several years of industry experience and analysis.

We understand the Engineering and Construction industry, and recognise that there are challenges unique to the business with:

diverse and unique locations
core operations happening at project site
high-staff mobility
supply chain disruptions
tracking and managing a large fleet of equipment across sites

To address these challenges effectively, it is imperative that we optimise processes to the fullest extent possible. The most effective way to achieve this is through a comprehensive 360-degree digital transformation.

In this article, we will explore how Xpedeon drives this transformation through its four key offerings. These include a robust core application, a modern supply-chain portal, an advanced mobile application, and an efficient HR and Payroll system.

Core line of business applications and functionality

At the heart of our solution lies our core application – Xpedeon, a fully integrated, cloud-based SaaS ERP solution. It has been meticulously crafted to address the unique challenges, processes, and demands of engineering and construction, property management, and housebuilding businesses.

Xpedeon operates in the cloud, so all you need is a web browser and an internet connection, making location and device constraints a thing of the past.

Your organisation’s back-office functions, field staff, and project sites can easily access real-time information, enhancing their ability to manage jobs with utmost precision.

Xpedeon offers a wide selection of modules enabling you to oversee every facet of the business effectively. This ranges from Financial Accounting, Budgets and CVR, to Subcontractor and Supplier Management, Inventory, Fixed Assets, Procurement, Contract Management, CRM, and much more. Importantly, these applications are fully integrated, ensuring that all information is captured only once. It thus eliminates the need for manual reconciliations and effort.

If you’re looking for a quick but comprehensive overview of your business or project, then you’ll find the Dashboard incredibly useful and intuitive. It provides a consolidated view of critical data which in turn helps you avoid delays and make quicker decisions, digitally.

Xpedeon also has a powerful reporting apparatus, which uses real-time data. You can utilise this to monitor, track, and evaluate your business performance across various parameters. As a result, you unlock substantial benefits like seamless integration, automation, reduced manual intervention, clarity between functions, and decreased job costs and time.

Core application – practical uses and benefits

Some ways you can use the core application to digitalise your operations are:

Advanced analytics: Generate the analytics you need with over 500 standard reports.
Budget validation: Compare existing budget with actual expenditures, validating total commitments, while making commitments through POs and subcontract agreements.
Document management: Seamlessly manage all your documents, drawings, and incoming/outgoing documents with our integrated document management module.
Real-time inventory control: Track every inventory transaction in real-time, from the moment of acceptance, to issue and transfer, thus getting full visibility of your stock levels.
Asset management: Manage your plant through support for multiple plant custodians, warehouses, and yards.

Mobile app

Having a robust back-office system is a great asset, however if the people at the project site are not integrated into core enterprise processes, it can create significant gaps gaps in information capture and delays in reporting. Consequently, this disconnect might lead to offline workarounds, such as site personnel collecting project information and manually inputting it into the back-office systems, hindering visibility and compromising with time and accuracy.

On-site personnel may not have the time or training to operate a complete software. Nevertheless, they play essential roles in executing core functions, thus making it necessary to integrate them with enterprise operations.

Xpedeon addresses this challenge by consolidating these processes with the introduction of Xpedeon mobile application. This is purpose-built with these considerations in mind. It empowers on-site staff to swiftly access, monitor, and input critical data into the system on time, with minimal training.

This seamless integration results in back-office personnel having access to time-critical information. Consequently it leads to a reduction in: manual data collection from the site, manual data entry, and the often-cumbersome task of cross-referencing and verification. And in most cases, elimination of spreadsheets.

Mobile application – practical uses and benefits

Some ways you can leverage our mobile application offering to modernise your operations.

Digital requisitions: Raise requisitions digitally and quickly, the moment the requirement arises. Record deliveries digitally through the app.
On-the-go GRN: Create and submit Goods Receipt Notes directly from mobile devices.
Automated form processing: Automate issue slip requests, material submittals, QA QC forms and recording entries through mobile apps
Digital approvals: Implement enterprise grade, sequential, and value-based approval workflows. Approve approvals and get notifications.
Barcoding and asset management: Generate barcodes for assets, and capture their in /out movement promptly.

Supply Chain Portal

After successfully implementing the Xpedeon core application and the mobile app for seamless operations, your organisation may find itself well-coordinated and digitally transformed internally. Nevertheless, a nagging issue remains in the form of a fragmented supply chain network. This encompasses external stakeholders like subcontractors and suppliers, as well as critical processes like procurement, which collectively form a large portion of your operations.

Now, even though these external stakeholders are actively involved in core project functions, they often operate in silos. This is due to reasons such as; their external nature, rapid changes between projects, and time sensitivity. Many processes within this supply chain still rely on manual methods, like phone-based quoting and document exchange via email or traditional mail.

These manual methods not only involve the hassle of collecting and managing vital information, but also pose a risk of information being delayed or lost during transit; ultimately leading to huge financial losses.

To help tackle these issues and provide a solution that benefits all stakeholders, we have developed a digital Supply Chain Portal.

Xpedeon’s Supply Chain Portal is designed with the principles of ease of access and collaboration. Its purpose is to help you transform your supply chain, from a disorganised tangle to a seamlessly integrated digital network.

Supply chain portal – practical uses and benefits

Some ways you can use the core application to achieve digital transformation are:

Vendor registration request and integration with Supply Chain Portal
Supplier management lifecycle: Supports complete supplier management – from supplier registration and assessment, to on-going performance, measurement, and monitoring.
Core processes from within the portal: Handle enquiries, documentation, RFP packages, and other crucial information electronically within the portal, eliminating the need for external email communication.
Enhanced visibility: The portal provides real-time visibility to your external stakeholders to track their enquiries, invoices, and payment statuses
Compliance and quality control: track supplier compliance and quality control processes, ensuring that materials meet specified standards and regulations.

Employee portal

Another distinct advantage Xpedeon offers is it’s own Employee Portal. This includes HR and Payroll functions.

Organisations may be already an HR /Payroll/Employee Management system and be fairly happy with it. Nevertheless, the challenges that come with maintaining it in addition to an ERP system may often outweigh the benefits.

Managing and updating two distinct systems requires additional IT resources, dedicated staff training, and maintenance for both systems. Another major issue that would arise is data silos. These standalone systems may lack seamless integration with other critical departments in your business, resulting in inefficiencies and loss of time and money.

While most HR and payroll systems may not be designed for your industry, thus missing key elements your business may require, Xpedeon has designed its Employee portal using our keeping in mind construction and engineering industry working. It seamlessly integrates with your operations reducing time and costs associated with running a separate solution.

Employee portal – practical uses and benefits

Some of the ways you can use the digital Employee Portal to automate and integrate your business are:

Attendance: Capture attendance through various methods. Integrate with biometric solutions.
Leave and absence management: Enter your leave and absence data, authorise requests and view within Xpedeon. Generate relevant reports with to-the-minute information.
Payroll management: Since Xpedeon also provides Payroll capabilities, you do not need to use an additional system for your payroll.
Employee documents: Employees can view payroll documents such as Payslips and end of year tax documents on the portal.
Timesheets: Employees can easily enter their timesheets and expenses and bill time against pre-configured job and cost codes.

To summarise

When you embrace all these offerings from Xpedeon, you will find that you’re maximising your businesses full potential, harnessing numerous efficiencies and enjoying the benefits of complete integration and digitalisation.

Discover more at https://www.xpedeon.com