HR & Administration Officer

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Position Overview:

The HR & Administration Officer will be responsible for managing recruitment, office administration, employee engagement, travel management, campus placements, and various HR functions such as induction and onboarding. This role also supports visa and medical procedures as applicable, as well as policy implementation. The ideal candidate will have excellent organizational and communication skills, with a focus on optimizing both HR and administrative operations.

Duties and Responsibilities:

• Recruitments:
  • Manage end-to-end recruitment process including job postings, screening, interviews, and selection.
  • Coordinate with hiring managers to identify staffing needs and assist in creating job descriptions.
  • Ensure smooth onboarding of new hires.
• Office Administration & Upkeep:
  • Oversee daily office operations to ensure a smooth and productive work environment.
  • Manage office supplies, facilities maintenance, and vendor relations.
  • Ensure the office is clean, organized, and fully equipped to support employee needs.
• Travel Management:
  • Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
  • Ensure travel compliance with company policies and manage travel budgets.
  • Provide timely travel support and handle travel-related queries.
• Campus Placements:
  • Plan and execute campus recruitment drives in collaboration with universities and colleges.
  • Manage the coordination of interviews, campus presentations, and related activities.
  • Build and maintain relationships with educational institutions for talent acquisition.
• Weekly Timesheet Management:
  • Oversee the management of weekly employee timesheets and attendance records.
  • Ensure accurate and timely submission of timesheets and resolve discrepancies if any.
  • Report on attendance, overtime, and leave balances.
• Induction and Onboarding:
  • Coordinate the induction process for new employees, ensuring they are informed of company policies, culture, and procedures.
  • Prepare and maintain onboarding materials and facilitate the necessary paperwork for new hires.
• Employee Engagement:
  • Organize employee engagement activities, events, and initiatives to enhance workplace morale.
  • Act as a liaison between employees and management to ensure open communication and resolve concerns.
  • Promote employee recognition and retention strategies.
• Visa and Medicals:
  • Assist employees with visa applications and renewals, ensuring compliance with immigration regulations.
  • Manage employee medical benefits, including enrollment, claims, and coordination with health providers.
• Policy Implementations:
  • Ensure the effective implementation of HR policies and procedures.
  • Provide guidance on policy interpretation to employees and management.
  • Ensure compliance with company policies, labor laws, and regulations.
• Compliance and Regulatory Support:
  • Ensure the office complies with legal and regulatory requirements, including fire safety, health, and security protocols.
  • Support the coordination of health and safety initiatives in the office, addressing potential risks and compliance concerns.
• Communication and Coordination:
  • Act as a central point of communication for administrative issues, providing support across departments.
  • Collaborate with HR, IT, and other departments to meet administrative needs and ensure smooth operations.
  • Ensure timely communication with candidates during recruitment and onboarding processes.

Essential Skills & Experience:

• Proven experience (2-3 years) in HR or office administration.
• Strong knowledge of recruitment, office management, and HR policies.
• Familiarity with visa processing, medical benefits, and travel management.

Educational Requirements:

• Graduate

Professional Experience:

• 3+ Years

Work Location:

London (Work from office)