HR/Office Administrator

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Position Overview:

We’re looking for an experienced HR/Office Administrator to manage recruitment, onboarding, and office operations. The ideal candidate will possess strong organisational, communication, and relevant tech skills to align HR strategies with business needs.

Duties and Responsibilities:

• HR Duties:
  • Understand the business and the need
  • Must work closely with the hiring managers, must align it with the business goals, gain insights into skills, qualifications and expertise needed
  • Identify the potential candidates in different geographies
  • Source and attract qualified candidates for the open positions
  • Utilize various sources such as job portals, social media platforms, professional networks, employee referrals, Head hunting
  • Conduct Proactive talent searches and engage in passive candidate sourcing techniques
  • Work collaboratively with the hiring managers
  • Develop recruitment strategies and plans to meet the TAT
  • Maintain regular communications to understand the needs and provide updates on the recruitment process and feedback.
  • Maintain Recruitment MIS
  • Maintain candidate database with relevant information
  • Regular updates for Recruitment Tracker and other reports
  • Manage the interview process
  • Screening of relevant resumes, coordinating and managing the entire interview process
  • Updating the candidates with relevant feedback
  • Manage the onboarding process
  • Follow up with candidates for joining
  • Ensure smooth transition for new hires, connect with internal departments
  • Managing documentation and other on boarding formalities
  • Manage Day to day operations, visa applications for employees etc.
  • Campus placements
  • Exit formalities
    
• Office Duties:
  • Managing the reception area, including welcoming customers and guests
  • Managing company correspondence, including phone calls, emails, letters and packages
  • Handling bookkeeping, budgeting and billing cycles for the business, managing and maintaining company credit card
  • Organising meetings, scheduling appointments and overseeing catering during company events
  • Performing data entry roles, including updating records and databases for personnel, financial and legal information
  • Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
  • Creating travel itineraries for senior management, employees, and company events
  • Apart from the above, the Employee will perform any and all duties that are reasonable and    that are customarily performed by a person holding a similar position in the industry or business of the Employer.

Core Competencies:

• Strong organisational skills, with attention to detail
• Excellent communication and interpersonal skills
• Proficiency in MS Office
• Familiarity with technology and software
• Problem-solving skills

Professional Experience:

• Proven experience in a similar role

Work Location:

• London – Office based