Simplify Every Subcontractor Workflow with One Digital System
Whether you’re managing one subcontractor or hundreds, Xpedeon's subcontractor management capability gives you full visibility and control across the supply chain - all through one native platform.
Centralise Subcontractor Records and Compliance
Get complete visibility of every subcontractor’s details, documents and status. Xpedeon ensures your subcontracting operations are compliant, auditable and fully up to date.
- Track CIS, CSCS, insurance and certification status in one place
- Set up payment terms, retention rules and bank details
- Automate validation and expiry alerts
- Stay compliant with HMRC, GDPR and Health & Safety regulations
Power Your Process with the Xpedeon Supply Chain Portal
Give subcontractors the tools to collaborate, stay compliant and get paid – without chasing. Xpedeon’s Supply Chain Portal keeps everything flowing in real time.
- Invite subcontractors to register and self-manage profiles
- Upload and manage certificates, insurances and documents
- Submit applications for payment, bids and valuations
- Communicate securely – no missed emails, no data duplication
Line-by-Line Bid Comparison Made Simple
Compare like-for-like bids at a glance. Xpedeon's subcontractor management software makes it easy to assess and select the right subcontractor for the job, quickly and accurately.
- See items, quantities, rates and terms in one structured view
- Analyse side-by-side bids from multiple subcontractors
- Make confident, informed decisions with full data clarity
- Speed up procurement while driving best-value outcomes
Automated Subcontractor Workflows
Xpedeon removes the admin from your subcontracting operations. Automate progress tracking, valuations, approvals and payment processes with built-in workflows.
- Trigger applications and certifications from site data
- Route for approvals based on contract value and stage
- Auto-generate payment notices and variation updates
- Eliminate rekeying and reduce risk of disputes
Speed Up Approvals with Built-In E-Signatures
Xpedeon's subcontractor management software integrates with DocuSign to streamline document signing across your supply chain. Approvals happen faster – securely, digitally and with full traceability.
- Send and sign contract documents online
- Capture legally binding approvals in minutes
- Reduce admin and eliminate printing
- Keep your subcontractor workflows fully digital
Why contractors choose our subcontractor management software
Manage subcontractors with confidence.
Simplify the day-to-day.
From orders to certs - all compliant, connected and in control.

Frequently asked questions
Xpedeon helps maintain and report on all subcontractor records and statuses, including CIS, CSCS compliance, payment terms, and bank account details. It ensures compliance with HMRC, Health and Safety, and GDPR regulations. Additionally, Xpedeon is certified with multiple ISO standards for data protection and privacy, ensuring secure and compliant data management.
Xpedeon allows you to track all onboarding steps for new subcontractors, from document submission to contract signing, ensuring a smooth process. Using the Supply Chain Portal, subcontractors can upload their documents, insurances, certifications, licences themselves and stay on top of them, without external follow-up.
Yes, Xpedeon facilitates subcontractor billing and invoicing by automating the process of generating, tracking, and managing invoices. The entire process is paperless. Xpedeon ensures accuracy by linking invoices to completed milestones, approved work, or measured quantities as specified in the subcontract. It also supports retention handling, progress claims, and detailed reconciliation of payments, providing transparency and reducing manual errors.
Xpedeon offers robust financial reporting capabilities, enabling you to generate project-specific reports such as budget vs. actual costs, cash flow projections, profit margins, and cost variance analyses.
Xpedeon maintains a comprehensive record of all subcontractor engagements, including contracts, amendments, and agreements. It also tracks subcontractor performance, work order details, and payment histories. This detailed historical data enables easy access for audits, trend analysis, and performance evaluations, helping you make informed decisions and improve subcontractor management over time.
Yes, the system keeps a detailed history of all contracts, amendments, and agreements, making it easy to access and audit any past subcontractor relationships.
Yes, Xpedeon allows you to approve and recommend single or multiple items for a subcontractor, regardless of whether it is the lowest quote. The software provides tools to accurately assess the budget impact of the selected tender response, enabling informed decision-making while considering both cost and qualitative factors.
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