Construction ERP Software

Contract management software that gives you back control

Track variations, manage documents, enforce terms and automate approvals - all from one integrated platform. Xpedeon’s contract management software helps you manage the entire contract lifecycle - from initial creation to final account.

3x

faster variation
tracking

100%

legally binding
signatures

30%

faster contract
completion

Streamline Your Contract Lifecycle – From Draft to Final Account

Xpedeon's contract management software centralises and simplifies your contract management process. It connects commercial, procurement and finance teams so that everyone works from the same contract data – no silos, no missed steps.

Manage Every Step of the Contract Lifecycle

Track and control all stages of your construction contracts with full visibility. Xpedeon helps you standardise processes while staying flexible for complex project needs.

  • Create and issue contracts with pre-approved templates
  • Link contracts directly to procurement, valuations and budgets
  • Track contract status, revisions and performance in real time
  • Securely store every contract document and version

Automate Contract Creation and Approvals

Xpedeon reduces admin and delays with built-in automation tools. You can customise workflows to speed up contract approvals and improve compliance fast.

  • Automate approval workflows for new contracts and variations
  • Route documents by value, role or cost centre
  • Apply digital sign-offs with integrated e-signatures
  • Log every action for a full audit trail

Track Contract Variations Without Losing Control

Variations are a fact of life in construction - but they shouldn’t take you by surprise. Xpedeon gives you real-time visibility of every change and its financial impact.

  • Create and approve contract variations directly in the system
  • Update budgets and CVR automatically with each change
  • Link variations to valuations, purchase orders and change requests
  • Ensure full traceability from initiation to agreement

Enforce Contract Terms and Conditions

Xpedeon's contract management solution ensures your agreed terms are built into how your project runs for easier compliance and risk protection. 

  • Capture key clauses, milestones and deadlines in the system
  • Trigger reminders for contract reviews and deliverables
  • Control payment terms, retentions and liability clauses
  • Link to procurement, invoicing and approvals

Real-Time Reports That Keep Teams Aligned

Xpedeon includes built-in support for secure, legally compliant e-signatures using DocuSign. Contracts move faster, without compromising compliance or visibility.

  • Send contract documents for signature directly from the system
  • Capture digital sign-offs that meet legal standards
  • Reduce printing, paperwork and admin overhead
  • Improve speed and accountability in your contract workflows

Why Xpedeon contract management software

Control your contracts.
Stay compliant.

From creation to CVR - all tracked, approved and auditable.

  • Purpose-built for construction – not a spreadsheet workaround
  • Full contract lifecycle management – from creation to closeout
  • Live variation tracking and automatic CVR updates
  • Integrated workflows with e-signatures and approvals
  • Real-time contract reports, linked to project budgets
  • Trusted by leading construction businesses ISO 27001, 27017, 27018, 27701 and SOC2certified

Client Stories

What our customers say

"We now have a single system that all employees, joint venture partners, and supply chains use. We overachieved our goal of doubling in size within 3 years, and the scalability of Xpedeon has been fundamental in helping allow us to do this 2 years quicker than we expected."

Commercial Director, JN Bentley

"Xpedeon has all the functionality that construction companies need to work digitally and in an integrated manner across sites, departments, functions and offices. The Xpedeon Consulting Team has a wealth of experience in implementing solutions and profoundly understands construction."

COO, MAS ECC

"We have been using Xpedeon for almost four years now. When we evaluated the software, we felt Xpedeon was designed specifically for our business being fully configurable. It eases our day-to-day operations and has created a significant difference."

Purchase Manager, SRR

"Xpedeon's integration with our current CRM software has drastically reduced our team's workload, eliminated redundant manual tasks and minimised human error. The ability to automate the flow of data between our CRM and finance systems has been transformative."

Finance & Accounts, Sobha

"Visibility is improved tenfold. We can log on the system anywhere - whether it be on site or here in the Midlands - and see what orders we’ve got, what payments have been lodged, and what variations have come in from the supply chain. We’ve now got a faster, slicker system, far more efficient and visible."

Senior Commercial Manager, Lovell Partnerships

"Since adopting Xpedeon ERP, we've experienced a noticeable improvement in how our teams collaborate across departments. Integrating procurement, inventory, and financials into a single platform has saved time and streamlined our processes."

General Manager Finance, Navayuga

"Before Xpedeon, managing our operations felt like a constant uphill battle. We were switching different systems for procurement, contracts, and inventory across departments, and everything felt disjointed. Switching to Xpedeon brought everything together under one roof."

CFO, Diyar AlManar

"Xpedeon has made a noticeable difference for us. It overhauled our digital workflow in the accounts and payroll system, making everything fully integrated and automated. Capturing transactions is smooth sailing and brought a new level of efficiency to how we work."

General Manager, Al Hussaini Automation

"The use of the procurement portal, reconciliation, order placing, and payment was a key consideration for us. We are expecting Xpedeon to be timesaving compared to other systems by reducing admin work and duplication."

Finance Director, Greencore Homes

"Xpedeon has all the functionality that construction companies need to work digitally and in an integrated manner across sites, departments, functions and offices. We could perceive very clearly the amount of time and cost savings we'd generate."

COO, MAS ECC

"Construction best practices are in the DNA of Xpedeon and we have realized tremendous benefits by implementing Xpedeon processes to manage our projects. Our capacity to monitor project’s progress and cost has improved significantly because of Xpedeon."

Project Controls Manager, Amjaad

"We were looking for one single data source that was unquestionable. Xpedeon has been able to provide this and remains embedded in day-to-day functionalities, which are vital to TriConnex's success."

Finance Director, Triconnex

Frequently asked questions

Xpedeon’s end-to-end contract management system is designed to make your business run smoothly. It streamlines the contract lifecycle, from contract creation to execution and renewal. For a construction business, it ensures better compliance, mitigates risks, and improves efficiency by automating manual processes. It provides real-time visibility into contract performance, milestones, and financials, ensuring all obligations are met on time. It centralises contract data, and reduces manual administrative errors, saving both time and money.

Yes. The Contract Management module is closely linked with other Xpedeon modules such as Estimating, Budgets & CVR, Subcontracting, and Financial Accounting, ensuring that information flowing in and out is relevant and up to date. 

Yes, it automates repetitive tasks like contract approvals and renewals, reducing administrative burden and human error, which ensures nothing is overlooked.

Absolutely. Xpedeon promotes better collaboration by centralising contract information, allowing various departments (procurement, legal, finance, operations) to access and work on contracts efficiently.

Yes. Xpedeon ensures that all contracts are tracked and comply with regulatory requirements, reducing the likelihood of legal disputes, penalties, and missed obligations. 

Xpedeon offers a Stage Payment Matrix feature, allowing users to define payment stages, track claims, certification, and payments, with colour-coded cells to easily distinguish between them.

At Xpedeon, the security and confidentiality of our customers' data is our topmost priority. We hold multiple ISO certifications to demonstrate our commitment to data protection, including ISO 27001, ISO 27701, ISO 27017, and ISO 27018. These certifications ensure that we adhere to the highest standards of information security, privacy management, cloud security, and protection of personal data in the cloud. Additionally, we continually work towards improving our security measures to stay ahead of emerging threats and provide the utmost protection for your data.

Speak to our team

The right solution for your business

Construction ERP that speaks your language

Use the form to book your free consultation and let Xpedeon find the right solution for your business.

[hubspot type="form" portal="25145192" id="a6d9ad7a-e2f4-46fd-a0f5-4e7d532503b3" version="v4"]

In the news

Latest Blog