Construction ERP Software

Subcontractor management software that puts your team in control

Get clarity and control at every step of your subcontractor and supply chain management process. Xpedeon’s subcontractor management software connects your workflows, provides live progress tracking and built-in compliance.

1

day/month/order
saved 

30%

faster
certifications

70%

less time on
work orders

Simplify Every Subcontractor Workflow with One Digital System

Whether you’re managing one subcontractor or hundreds, Xpedeon's subcontractor management capability gives you full visibility and control across the supply chain - all through one native platform.

Centralise Subcontractor Records and Compliance

Get complete visibility of every subcontractor’s details, documents and status. Xpedeon ensures your subcontracting operations are compliant, auditable and fully up to date.

  • Track CIS, CSCS, insurance and certification status in one place
  • Set up payment terms, retention rules and bank details
  • Automate validation and expiry alerts
  • Stay compliant with HMRC, GDPR and Health & Safety regulations

Power Your Process with the Xpedeon Supply Chain Portal

Give subcontractors the tools to collaborate, stay compliant and get paid – without chasing. Xpedeon’s Supply Chain Portal keeps everything flowing in real time.

  • Invite subcontractors to register and self-manage profiles
  • Upload and manage certificates, insurances and documents
  • Submit applications for payment, bids and valuations
  • Communicate securely – no missed emails, no data duplication

Line-by-Line Bid Comparison Made Simple

Compare like-for-like bids at a glance. Xpedeon's subcontractor management software makes it easy to assess and select the right subcontractor for the job, quickly and accurately.

  • See items, quantities, rates and terms in one structured view
  • Analyse side-by-side bids from multiple subcontractors
  • Make confident, informed decisions with full data clarity
  • Speed up procurement while driving best-value outcomes

Automated Subcontractor Workflows

Xpedeon removes the admin from your subcontracting operations. Automate progress tracking, valuations, approvals and payment processes with built-in workflows.

  • Trigger applications and certifications from site data
  • Route for approvals based on contract value and stage
  • Auto-generate payment notices and variation updates
  • Eliminate rekeying and reduce risk of disputes

Speed Up Approvals with Built-In E-Signatures

Xpedeon's subcontractor management software integrates with DocuSign to streamline document signing across your supply chain. Approvals happen faster – securely, digitally and with full traceability.

  • Send and sign contract documents online
  • Capture legally binding approvals in minutes
  • Reduce admin and eliminate printing
  • Keep your subcontractor workflows fully digital

Why contractors choose our subcontractor management software

Manage subcontractors with confidence.
Simplify the day-to-day.

From orders to certs - all compliant, connected and in control.

  • End-to-end subcontractor management software with built-in compliance
  • Digital Supply Chain Portal for full subcontractor collaboration
  • Subcontractor workflows for applications, payments and approvals
  • Side-by-side bid comparison for smarter decisions
  • Fully linked to procurement, valuations, CVR and financials
  • ISO 27001, 27017, 27018, 27701 and SOC2 certifications for data security

Frequently asked questions

Xpedeon helps maintain and report on all subcontractor records and statuses, including CIS, CSCS compliance, payment terms, and bank account details. It ensures compliance with HMRC, Health and Safety, and GDPR regulations. Additionally, Xpedeon is certified with multiple ISO standards for data protection and privacy, ensuring secure and compliant data management. 

Xpedeon allows you to track all onboarding steps for new subcontractors, from document submission to contract signing, ensuring a smooth process. Using the Supply Chain Portal, subcontractors can upload their documents, insurances, certifications, licences themselves and stay on top of them, without external follow-up. 

Yes, Xpedeon facilitates subcontractor billing and invoicing by automating the process of generating, tracking, and managing invoices. The entire process is paperless. Xpedeon ensures accuracy by linking invoices to completed milestones, approved work, or measured quantities as specified in the subcontract. It also supports retention handling, progress claims, and detailed reconciliation of payments, providing transparency and reducing manual errors. 

Xpedeon offers robust financial reporting capabilities, enabling you to generate project-specific reports such as budget vs. actual costs, cash flow projections, profit margins, and cost variance analyses.  

Xpedeon maintains a comprehensive record of all subcontractor engagements, including contracts, amendments, and agreements. It also tracks subcontractor performance, work order details, and payment histories. This detailed historical data enables easy access for audits, trend analysis, and performance evaluations, helping you make informed decisions and improve subcontractor management over time. 

Yes, the system keeps a detailed history of all contracts, amendments, and agreements, making it easy to access and audit any past subcontractor relationships. 

Yes, Xpedeon allows you to approve and recommend single or multiple items for a subcontractor, regardless of whether it is the lowest quote. The software provides tools to accurately assess the budget impact of the selected tender response, enabling informed decision-making while considering both cost and qualitative factors. 

Client Stories

What our customers say

"We now have a single system that all employees, joint venture partners, and supply chains use. We overachieved our goal of doubling in size within 3 years, and the scalability of Xpedeon has been fundamental in helping allow us to do this 2 years quicker than we expected."

Commercial Director, JN Bentley

"Xpedeon has all the functionality that construction companies need to work digitally and in an integrated manner across sites, departments, functions and offices. The Xpedeon Consulting Team has a wealth of experience in implementing solutions and profoundly understands construction."

COO, MAS ECC

"We have been using Xpedeon for almost four years now. When we evaluated the software, we felt Xpedeon was designed specifically for our business being fully configurable. It eases our day-to-day operations and has created a significant difference."

Purchase Manager, SRR

"Xpedeon's integration with our current CRM software has drastically reduced our team's workload, eliminated redundant manual tasks and minimised human error. The ability to automate the flow of data between our CRM and finance systems has been transformative."

Finance & Accounts, Sobha

"Visibility is improved tenfold. We can log on the system anywhere - whether it be on site or here in the Midlands - and see what orders we’ve got, what payments have been lodged, and what variations have come in from the supply chain. We’ve now got a faster, slicker system, far more efficient and visible."

Senior Commercial Manager, Lovell Partnerships

"Since adopting Xpedeon ERP, we've experienced a noticeable improvement in how our teams collaborate across departments. Integrating procurement, inventory, and financials into a single platform has saved time and streamlined our processes."

General Manager Finance, Navayuga

"Before Xpedeon, managing our operations felt like a constant uphill battle. We were switching different systems for procurement, contracts, and inventory across departments, and everything felt disjointed. Switching to Xpedeon brought everything together under one roof."

CFO, Diyar AlManar

"Xpedeon has made a noticeable difference for us. It overhauled our digital workflow in the accounts and payroll system, making everything fully integrated and automated. Capturing transactions is smooth sailing and brought a new level of efficiency to how we work."

General Manager, Al Hussaini Automation

"The use of the procurement portal, reconciliation, order placing, and payment was a key consideration for us. We are expecting Xpedeon to be timesaving compared to other systems by reducing admin work and duplication."

Finance Director, Greencore Homes

"Xpedeon has all the functionality that construction companies need to work digitally and in an integrated manner across sites, departments, functions and offices. We could perceive very clearly the amount of time and cost savings we'd generate."

COO, MAS ECC

"Construction best practices are in the DNA of Xpedeon and we have realized tremendous benefits by implementing Xpedeon processes to manage our projects. Our capacity to monitor project’s progress and cost has improved significantly because of Xpedeon."

Project Controls Manager, Amjaad

"We were looking for one single data source that was unquestionable. Xpedeon has been able to provide this and remains embedded in day-to-day functionalities, which are vital to TriConnex's success."

Finance Director, Triconnex

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