1
day/month/order
saved
30%
faster RA
billing
70%
less time on
work orders
Assign faster.
Stay compliant across every site.
Whether you're managing a handful of subcontractors on one site or hundreds across a multi-state programme, Xpedeon's subcontractor management for construction gives you visibility and control across work orders, RA bills, payments and compliance.
Centralise Subcontractor Records, Compliance & TDS
Get complete visibility of every subcontractor’s details, documents and status. Xpedeon keeps your subcontracting operations compliant, auditable and up to date.
- Track subcontractor details, documents, insurance and certification status in one place
- Manage payment terms, retention rules and bank details
- Track TDS requirements and deductions for subcontractor payments
- Automate document validation and expiry alerts
- Maintain a clear record of subcontractor compliance and approvals
Simplify Subcontractor Collaboration for India
Give subcontractors the tools to collaborate, stay compliant and get paid without chasing. Xpedeon’s Supply Chain Portal (Vendor Portal) keeps everything flowing in real time.
- Invite subcontractors to register and manage their profiles
- See BOCW registration, labour licences, insurance and other statutory documents
- Submit bids, RA bills and supporting documents
- Submit supporting documents for RA bill certification
- Communicate securely without missed emails or duplicate data
Manage Subcontractor RFQs and Compare Bids
Create RFQs, invite subcontractors to bid and compare scope, quantities, rates and terms before awarding work.
- Create and issue RFQs against defined BOQs, scopes and work packages
- Prequalification (PQ) for assessing vendor capabilities
- Invite prequalified subcontractors to submit bids
- See BOQ items, quantities, rates and terms in one structured view
- Compare bids from multiple subcontractors side by side
- Generate recommendation notes for internal approvals
- Review commercial differences before awarding work
- Proceed with PO award after approval
Automate Subcontractor RA Bills, Approvals & Payments
Xpedeon's construction ERP removes the admin from subcontracting operations. Automate progress tracking, RA bill certification, approvals and payment processes with built-in workflows.
- Trigger applications and certifications from site measurement data
- Auto-generate RA bill certificates and variation updates
- Route RA bills and RA approvals based on contract value, site or cost centre
- Eliminate rekeying between site records and finance
- Connect subcontractor billing with project costs and financials
- Reduce rekeying and the risk of payment disputes
Subcontractor RA Billing, Retention and TDS Handled Together
Stop calculating subcontractor deductions by hand every billing cycle. Xpedeon's construction accounting software applies the right tax and retention rules automatically, the moment a bill is raised.
- Apply GST on works contracts and TDS under Section 194C automatically on subcontractor payments
- Deduct retention per contract terms and track it through to release
- Reconcile advances, material recovery and penalty deductions within the same RA bill
- Generate Form 16A data directly from the subcontractor ledger
Xpedeon Subcontractor Management for Construction vs Other Subcontractor Tools
Xpedeon's subcontractor management software for construction connects BOCW compliance, RA billing and TDS in one system, where spreadsheets and generic tools leave them split across three.
| Capability | Spreadsheets / generic tools | Xpedeon |
|---|---|---|
| BOCW, labour licence, EPF and ESI tracking | Manual, tracked outside the system | Centralised with expiry alerts |
| Subcontractor RA billing linked to site measurements | Manual, cross-checked by hand | Automated, linked to certification |
| TDS under Section 194C on subcontractor payments | Calculated manually | Applied automatically |
| Retention tracking on subcontractor bills | Spreadsheet-based | Automated, per contract terms |
| Bid comparison across subcontractors | Manual collation | Structured, side-by-side |
| Integration with procurement, CVR and finance | Standalone, requires separate system | Native, single platform |
Why choose our subcontractor payment management software
Manage subcontractor payments with confidence.
Simplify the day-to-day.
From work orders to final account- keep your subcontractor processes connected, compliant and in control.
India Client Testimonials and Case Studies
Trusted by India’s leading infrastructure and real estate businesses
Frequently asked questions
What India contractors and builders also ask about construction accounting software from Xpedeon
How does subcontractor management from Xpedeon ensure subcontractor compliance?
Xpedeon's subcontractor management solution for construction helps maintain subcontractor records, documents, payment terms and compliance information in one place. Teams can track required documentation, TDS-related information and approval records while maintaining a clear audit trail.
How can Xpedeon's subcontractor management software streamline subcontractor onboarding?
Xpedeon's subcontractor management software allows you to manage onboarding from document submission and prequalification through subcontract award and work order creation. Subcontractors can upload documents, insurance and certifications through the our native Supply Chain Portal.
Does Xpedeon support subcontractor RA billing?
Yes. Subcontractor management from Xpedeon supports subcontractor RA bill processing, linking bills to completed work, measured quantities and approved certification. The workflow can also account for deductions such as TDS, retention and advance recovery.
Can Xpedeon accounting software for construction consolidate multiple entities and states?
Yes. Xpedeon accounting software for construction maintains separate ledgers by entity, state or business unit, which supports GST registration requirements, and consolidates reporting across group companies and joint ventures without manual adjustment.
Can Xpedeon manage TDS and retention for subcontractors?
Yes. Our subcontractor management solution for construction supports TDS deductions for subcontractor payments and retention management within subcontractor workflows. Retention balances and release milestones can be tracked alongside payments.
Can Xpedeon subcontractor management for construction manage subcontractor RFQs and bidding?
Yes. Our subcontractor management solution for construction supports subcontractor RFQs and bidding, allowing teams to invite subcontractors, collect bids against defined scopes and BOQs, compare commercial terms and move approved bids into the subcontract award and work order process
Can Xpedeon ERP manage subcontractor final accounts?
Yes. Xpedeon's Construction ERP maintains subcontractor contract, work order, billing and payment information to support final account closure, including retention and applicable deductions.
Speak to our India team
Discover Xpedeon Subcontractor Management Software for India
Subcontractor management built around how Indian sites actually run
Use the form to book a discovery call and see Xpedeon's subcontractor management software for Indian contractors, builders and EPCs in action.
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